Goods Issue Note (GIN) Template
Document inventory issued from your warehouse to departments, projects, customers, production activities or other approved recipients.
What is a Goods Issue Note?
A Goods Issue Note, commonly called a GIN, is used to document inventory released from a warehouse against an approved requirement or request.
Control Stock Issues
Document which inventory was released and who received it.
Compare Quantities
Compare requested quantities against the quantities actually issued.
Track Locations
Record the source bin or warehouse location from which stock was picked.
Document Authorization
Maintain issued, received, checked and approved sign-off records.
Complete warehouse issue information
The template includes the key information needed to document and control a warehouse stock issue.
Issue Information
Record GIN number, issue date, warehouse, request reference, department and recipient.
Item Details
Capture SKU, item description, UOM, batch or lot and source location.
Quantity Control
Compare requested quantities with actual issued quantities.
Shortage Tracking
Automatically identify quantities that could not be completely issued.
Issue Purpose
Record destination, cost centre, issue reason and supporting references.
Four-Way Sign-Off
Document Issued By, Received By, Checked By and Approved By.
From request to stock release
Receive an approved requirement for inventory.
Locate and pick the required inventory.
Confirm SKU, quantity, batch and condition.
Release the stock and complete recipient sign-off.
Automatic issue and shortage tracking
The Excel workbook helps identify incomplete issues and summarize the overall transaction.
Short Qty
Requested Quantity − Issued Quantity
Issue Status
Automatically identifies PENDING, NOT ISSUED, PARTIAL or ISSUED items.
Issue Totals
Automatically totals requested, issued and short quantities.
Status Summary
See issued, partial, pending and not-issued item counts in one summary.
Verify before releasing inventory
The template includes basic control checks that can support your warehouse issue procedure.
Approved Request Available • Item / SKU Verified • Quantity Verified
Batch / Lot Verified • Stock Condition Acceptable • Destination Confirmed
System Issue Posted • Supporting Documents Attached
Choose your Goods Issue Note format
Use the Excel workbook for digital stock-issue records or the printable PDF for manual warehouse operations.
Inbound and outbound warehouse records
Use the two documents together to support basic warehouse stock-movement control.
Goods Received Note (GRN)
Used when inventory is received into the warehouse from a supplier or other source.
View GRN Template →Goods Issue Note (GIN)
Used when inventory is released from the warehouse to an approved recipient or activity.
Current TemplateGoods Issue Note — Frequently Asked Questions
What does GIN stand for?
GIN stands for Goods Issue Note. It documents inventory released from a warehouse or stock location.
What is the difference between a GRN and GIN?
A GRN records inventory received into the warehouse. A GIN records inventory issued out of the warehouse.
What happens if the full requested quantity cannot be issued?
Enter the actual issued quantity. The Excel workbook calculates the short quantity and identifies the item as PARTIAL when appropriate.
Can I record the warehouse bin location?
Yes. The template includes a Source Bin / Location field for each item.
Can batch or lot numbers be recorded?
Yes. A Batch / Lot field is included for inventory requiring traceability.
Can I print the Goods Issue Note?
Yes. A separate landscape A4 PDF version is provided for manual completion and warehouse sign-off.