Purchase Requisition Form Template
Create structured internal purchase requests for goods and services with quantities, estimated costs, budget information, business justification and approval tracking.
What is a Purchase Requisition?
A purchase requisition is an internal document used to request goods or services before an order is placed with a supplier.
Request Purchases
Clearly document what goods or services are required before purchasing begins.
Estimate Cost
Record expected unit costs and calculate the estimated value of the request.
Control Budgets
Include department, project, cost center and budget information.
Document Approval
Create a clear approval trail before a Purchase Order is issued.
Complete internal purchase request information
The template combines requester, item, budget, justification and approval information in one form.
Requester Details
Record requester, department, contact, project and delivery location.
Item & Service Details
Enter SKU, description, specification, UOM and requested quantity.
Estimated Cost
Record estimated unit cost and automatically calculate estimated line values.
Need-by Date
Document when each requested item or service is required.
Business Justification
Explain why the purchase is required and how it supports operations.
Approval Control
Record department, procurement and final purchasing authorization.
Automatic requisition calculations
The Excel version helps estimate the financial value of the requested goods and services.
Estimated Line Total
Requested Quantity × Estimated Unit Cost
Total Requested Quantity
Automatically summarizes quantities entered across the requisition.
Estimated Purchase Value
Automatically calculates the combined estimated value of all requested items.
Status Summary
Tracks approved, pending, rejected and on-hold requisition lines.
From requirement to approved purchase request
Use the form as the starting point of a controlled purchasing process.
Identify the goods or services required.
Enter quantities, specifications and estimated costs.
Explain the business need and budget requirement.
Procurement verifies specifications, budget and sourcing needs.
Obtain authorization before proceeding with purchasing.
Check the request before creating a Purchase Order
The Excel form includes practical checks to help procurement review the request before sourcing or ordering.
Budget Verified • Specification Clear • Existing Contract Checked
Quotes Required • Preferred Supplier Approved • Ready for PO
Connect the requisition with your Purchase Order
The requisition documents the internal requirement. After approval, the Purchase Order documents the actual order issued to the supplier.
1. Purchase Requisition
Request and approve the required goods or services internally.
Internal Request2. Purchase Order
Issue the approved quantities, prices and delivery requirements to the supplier.
View Purchase Order →Choose your Purchase Requisition format
Use Excel for digital purchase requests and automatic estimated totals or PDF for manual requisitions.
Designed for practical purchasing control
Useful for organizations that need a simple internal purchasing approval process without complex procurement software.
Small Businesses
Control purchase requests before commitments are made to suppliers.
Warehouse Teams
Request stock, packaging, equipment and operational supplies.
Departments
Submit structured requests with clear requirements and justification.
Procurement Teams
Review requests before quotation, supplier selection and ordering.
Continue your procurement workflow
Request for Quotation
Request supplier pricing and commercial terms for approved requirements.
Purchase Order Template
Create the formal supplier order after the purchase request is approved.
Goods Received Note
Document the goods actually received from the supplier.
Purchase Requisition — Frequently Asked Questions
What is a Purchase Requisition?
A Purchase Requisition is an internal request for goods or services that normally goes through review and approval before purchasing begins.
Is a Purchase Requisition the same as a Purchase Order?
No. A Purchase Requisition is normally an internal request. A Purchase Order is the formal purchasing document issued to the supplier after approval.
Does the Excel template calculate estimated cost?
Yes. Estimated Total is calculated using Requested Quantity multiplied by Estimated Unit Cost.
Can I request services as well as products?
Yes. The form can be used for goods, services, assets, consumables and other purchasing requirements.
Can I record a suggested supplier?
Yes. Suggested supplier fields are included, although final supplier selection can still be completed through your procurement process.
Does the form include approval tracking?
Yes. It includes requester, department manager, procurement review and final approval sections.
Can I print the Purchase Requisition?
Yes. A separate landscape A4 PDF is included for manual purchase requests and approvals.